What Your Books Aren't Telling You
Common ways a QuickBooks file goes wrong, and what to do about each one.
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Part 1
Your P&L Says You Made $40,000. Your Bank Account Disagrees.
Why profitable businesses run out of cash, where I look first when the numbers disagree, and how much belongs in the bank before you take a distribution.
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Part 2
Margin by Service Line: Why 'We Had a Good Month' Is Not an Answer
A company booked out for weeks still couldn't tell me which jobs made money. The books balanced fine. They just weren't built to answer the question.
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Part 3
Your Chart of Accounts Has 200 Accounts. It Should Have 30.
A company gave every piece of equipment its own account. The list got long and the detail went stale. How to cut a chart of accounts back down.
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Part 4
Your Bank Feed Has Been Quietly Creating Duplicates for Months
The bank feed had been entering transactions on its own for a year. How duplicates pile up, where they show up first, and how to unwind them.
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Part 5
You've Never Actually Closed a Month
The reports went to investors. Then the numbers in QuickBooks changed underneath them. Why an open month can move, and how to close and lock one.
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Part 6 · Coming soon
You Billed $10,000 and Got $6,200. Where Did the Rest Go?
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Part 7 · Coming soon
How to Know When to Stop Doing Your Own Books
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